Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet template: invoice tracker for a small agency
Sheet layout — tab "Invoices"
| Column | Header | Filled by |
|---|---|---|
| A | Invoice # | You |
| B | Client | You (drop-down from tab "Clients") |
| C | Issue date | You |
| D | Amount | You |
| E | Payment terms (days) | Formula |
| F | Due date | Formula |
| G | Paid on | You (leave empty until paid) |
| H | Status | Formula |
| I | Days overdue | Formula |
Formulas (excerpt, 6 of 10)
E2 — payment terms from the client list
=IFERROR(VLOOKUP(B2, Clients!A:C, 3, FALSE), 30)
Looks up the client's terms in the "Clients" tab; if the client isn't there, uses 30 days.
F2 — due date
=IF(C2="", "", C2 + E2)
Adds the terms to the issue date. Stays empty for blank rows.
H2 — status
=IF(C2="", "", IF(G2<>"", "Paid", IF(TODAY()>F2, "Overdue", "Open")))
Paid if a payment date is entered; otherwise Overdue after the due date, else Open.
I2 — days overdue
=IF(H2="Overdue", TODAY() - F2, "")
Dashboard!B2 — total outstanding
=SUMIFS(Invoices!D:D, Invoices!H:H, "<>Paid", Invoices!C:C, "<>")
Dashboard!A5 — balance by client (one formula fills the table)
=QUERY(Invoices!B:H, "select B, sum(D) where H <> 'Paid' and B is not null group by B order by sum(D) desc label sum(D) 'Owed'", 1)
Where to paste
- Put E2, F2, H2 and I2 in row 2 of "Invoices", then drag down to row 500
- Paste the two Dashboard formulas once; they update by themselves
- Conditional formatting on H2:H500: text is "Overdue" → light red fill
Edge cases handled
- Partly paid invoice: add a row with the remaining amount and a new number like INV-041b
- Client renamed: change it only in "Clients"; the drop-down keeps rows consistent
- Excel instead of Sheets: all formulas work except QUERY; use a PivotTable on columns B, D, H instead
Check example
Invoice INV-038, client Northside Dental, issued Sep 1, terms 14 days → due Sep 15. Today Oct 20, not paid → Overdue, 35 days.
Client: a 4-person video production studio. Tool: Google Sheets. Task: "We lose track of who has paid. We need one sheet that shows overdue invoices and how much each client owes."
The client and all details are made up.
About this service
Shift rotas in cafes, shops, clinics and warehouses break in the same places: someone works two closing and opening shifts in a row, overtime is counted by hand, and swaps are lost. We lay out a rota template in Excel or Google Sheets for your shift pattern, with formulas that total hours per employee, flag short rest between shifts and show gaps where a shift has too few staff. In Premium a script copies the rota to a new week or month in one click.
What is included
- What you getFormulas, the rota layout (columns, headers and sample rows as CSV text), conditional formatting rules and setup steps; in Premium also Apps Script or VBA code with installation steps. Everything comes as text on the order page; we do not send a ready spreadsheet file.
- Shift gridEmployees by days, with shift codes
- Hours per employeeWeekly and monthly totals, overtime
- Rest warningsShort breaks between shifts flagged
- Coverage checkShifts below minimum staff
- Copy to next periodIn Premium: one-click script
How it works
- 1BriefYou describe shifts and rules
- 2RotaWe write layout, formulas and code
- 3FixesIf something fails on your data, we fix it within your package
What we need from you
Your shift types and times, how many employees, the minimum staff per shift, rest and overtime rules, and Excel or Google Sheets.
We will ask you:
- What shifts do you run?
- How many employees does the rota cover?
- What is the minimum staff per shift?
- Which rest and overtime rules apply?
Compare packages
| Packages | BasicRota formulas$10 | StandardRota template$25 | PremiumRota with script$49 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Formulas | up to 3 | up to 10 | up to 15 |
| Rota template | No | Yes | Yes |
| Script code | No | No | Apps Script or VBA |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Does it follow labour law in my country?
It applies the rest and overtime rules you give us. Check those rules with your local labour regulations; this is not legal advice.
Can employees see the rota on their phones?
Yes, if you keep it in Google Sheets and share view access. We keep the layout readable on small screens.
Will it build the rota for me?
No, you assign shifts; the formulas check hours, rest and coverage as you fill it in.