Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet template: invoice tracker for a small agency
Sheet layout — tab "Invoices"
| Column | Header | Filled by |
|---|---|---|
| A | Invoice # | You |
| B | Client | You (drop-down from tab "Clients") |
| C | Issue date | You |
| D | Amount | You |
| E | Payment terms (days) | Formula |
| F | Due date | Formula |
| G | Paid on | You (leave empty until paid) |
| H | Status | Formula |
| I | Days overdue | Formula |
Formulas (excerpt, 6 of 10)
E2 — payment terms from the client list
=IFERROR(VLOOKUP(B2, Clients!A:C, 3, FALSE), 30)
Looks up the client's terms in the "Clients" tab; if the client isn't there, uses 30 days.
F2 — due date
=IF(C2="", "", C2 + E2)
Adds the terms to the issue date. Stays empty for blank rows.
H2 — status
=IF(C2="", "", IF(G2<>"", "Paid", IF(TODAY()>F2, "Overdue", "Open")))
Paid if a payment date is entered; otherwise Overdue after the due date, else Open.
I2 — days overdue
=IF(H2="Overdue", TODAY() - F2, "")
Dashboard!B2 — total outstanding
=SUMIFS(Invoices!D:D, Invoices!H:H, "<>Paid", Invoices!C:C, "<>")
Dashboard!A5 — balance by client (one formula fills the table)
=QUERY(Invoices!B:H, "select B, sum(D) where H <> 'Paid' and B is not null group by B order by sum(D) desc label sum(D) 'Owed'", 1)
Where to paste
- Put E2, F2, H2 and I2 in row 2 of "Invoices", then drag down to row 500
- Paste the two Dashboard formulas once; they update by themselves
- Conditional formatting on H2:H500: text is "Overdue" → light red fill
Edge cases handled
- Partly paid invoice: add a row with the remaining amount and a new number like INV-041b
- Client renamed: change it only in "Clients"; the drop-down keeps rows consistent
- Excel instead of Sheets: all formulas work except QUERY; use a PivotTable on columns B, D, H instead
Check example
Invoice INV-038, client Northside Dental, issued Sep 1, terms 14 days → due Sep 15. Today Oct 20, not paid → Overdue, 35 days.
Client: a 4-person video production studio. Tool: Google Sheets. Task: "We lose track of who has paid. We need one sheet that shows overdue invoices and how much each client owes."
The client and all details are made up.
About this service
We set up a gradebook that follows your grading policy instead of a plain average: weighted categories such as tests, homework and projects, the lowest quiz dropped if you allow it, excused work left out rather than counted as zero, and late penalties applied. A grading scale table turns percentages into letter or numeric grades. Each student's term average and a class summary update as you enter scores.
What is included
- What you getFormulas, the gradebook and grading scale layout as CSV text and setup steps; in Premium also a script that prepares a progress note for each student. Delivered as text for Excel or Google Sheets.
- Weighted categoriesTests, homework, projects as you set
- Excused vs missingExcused work does not count as zero
- Drop the lowestIf your policy allows it
- Grading scalePercent to letter or number
- Class summaryAverages and students at risk
How it works
- 1BriefYou describe your grading policy
- 2BuildWe write the gradebook formulas
- 3UseYou add students and enter scores
What we need from you
Your grading policy with category weights, the grading scale, rules for missing, excused and late work, and how many classes and students you teach.
We will ask you:
- How are categories weighted in your grading policy?
- Which grading scale do you use?
- How should missing, excused and late work count?
- How many classes and students do you have?
Compare packages
| Packages | BasicUp to 3 gradebook formulas$10 | StandardGradebook for one class and term$25 | PremiumSeveral classes and terms with progress notes$49 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Formulas | up to 3 | up to 10 | up to 15 |
| Gradebook template | No | one class, one term | several classes and terms |
| Script code | No | No | Apps Script or VBA |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Should I send real student names?
No. Use made-up names or numbers in your screenshots; the formulas work the same on your real list.
Does it work with Google Classroom?
Classroom can export grades to Google Sheets. We set up the gradebook to read that export, so you do not retype scores.
Can it use points instead of percentages?
Yes. Total-points grading and weighted categories both work; tell us which your school uses.