Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet template: invoice tracker for a small agency
Sheet layout — tab "Invoices"
| Column | Header | Filled by |
|---|---|---|
| A | Invoice # | You |
| B | Client | You (drop-down from tab "Clients") |
| C | Issue date | You |
| D | Amount | You |
| E | Payment terms (days) | Formula |
| F | Due date | Formula |
| G | Paid on | You (leave empty until paid) |
| H | Status | Formula |
| I | Days overdue | Formula |
Formulas (excerpt, 6 of 10)
E2 — payment terms from the client list
=IFERROR(VLOOKUP(B2, Clients!A:C, 3, FALSE), 30)
Looks up the client's terms in the "Clients" tab; if the client isn't there, uses 30 days.
F2 — due date
=IF(C2="", "", C2 + E2)
Adds the terms to the issue date. Stays empty for blank rows.
H2 — status
=IF(C2="", "", IF(G2<>"", "Paid", IF(TODAY()>F2, "Overdue", "Open")))
Paid if a payment date is entered; otherwise Overdue after the due date, else Open.
I2 — days overdue
=IF(H2="Overdue", TODAY() - F2, "")
Dashboard!B2 — total outstanding
=SUMIFS(Invoices!D:D, Invoices!H:H, "<>Paid", Invoices!C:C, "<>")
Dashboard!A5 — balance by client (one formula fills the table)
=QUERY(Invoices!B:H, "select B, sum(D) where H <> 'Paid' and B is not null group by B order by sum(D) desc label sum(D) 'Owed'", 1)
Where to paste
- Put E2, F2, H2 and I2 in row 2 of "Invoices", then drag down to row 500
- Paste the two Dashboard formulas once; they update by themselves
- Conditional formatting on H2:H500: text is "Overdue" → light red fill
Edge cases handled
- Partly paid invoice: add a row with the remaining amount and a new number like INV-041b
- Client renamed: change it only in "Clients"; the drop-down keeps rows consistent
- Excel instead of Sheets: all formulas work except QUERY; use a PivotTable on columns B, D, H instead
Check example
Invoice INV-038, client Northside Dental, issued Sep 1, terms 14 days → due Sep 15. Today Oct 20, not paid → Overdue, 35 days.
Client: a 4-person video production studio. Tool: Google Sheets. Task: "We lose track of who has paid. We need one sheet that shows overdue invoices and how much each client owes."
The client and all details are made up.
About this service
Google Forms already drop answers into a sheet; the work is in what happens next. We set up formulas on a separate sheet, because formulas typed into the responses sheet get pushed aside by new rows, and write an Apps Script that runs on every submission. It can email you, the right colleague or the respondent, and route answers by their content, such as a complaint to support and an order to sales.
What is included
- What you getApps Script code for email alerts with a trigger setup, formulas for a summary sheet and step-by-step setup notes. Delivered as text you paste into your form's linked sheet.
- Alert on submitSent the moment a form comes in
- Routing by answerDifferent people for different answers
- Confirmation to respondentA copy of their answers
- Summary sheetCounts and totals that do not break
- Trigger setupStep by step, with permissions
How it works
- 1BriefYou describe the form and who gets what
- 2CodeWe write the script and formulas
- 3InstallYou paste the code and send a test form
What we need from you
What the form collects, who should get each email and what it should say, any conditions for sending and what the summary should count.
We will ask you:
- What does your form collect?
- Who should get an email, and what should it say?
- Should some answers go to different people?
- Should the respondent get a confirmation?
Compare packages
| Packages | BasicEmail alert to you$12 | StandardAlerts to you and the respondent$25 | PremiumAlerts routed by answer, with a summary$49 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Email alerts | to you | to you and the respondent | routed by answer |
| Summary formulas | up to 3 | up to 10 | up to 15 |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Why not put formulas right next to the responses?
Each new response inserts a fresh row, which pushes plain formulas out of line. We use a separate sheet or array formulas that cover every new row.
How many emails can the script send?
Google's daily quota is about 100 recipients on a free Gmail account and much higher on Workspace. For busy forms we suggest one daily digest instead.
Do you need access to my form?
No. Send the list of questions or a screenshot, and you install the script in your own sheet by our steps.