Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet template: invoice tracker for a small agency
Sheet layout — tab "Invoices"
| Column | Header | Filled by |
|---|---|---|
| A | Invoice # | You |
| B | Client | You (drop-down from tab "Clients") |
| C | Issue date | You |
| D | Amount | You |
| E | Payment terms (days) | Formula |
| F | Due date | Formula |
| G | Paid on | You (leave empty until paid) |
| H | Status | Formula |
| I | Days overdue | Formula |
Formulas (excerpt, 6 of 10)
E2 — payment terms from the client list
=IFERROR(VLOOKUP(B2, Clients!A:C, 3, FALSE), 30)
Looks up the client's terms in the "Clients" tab; if the client isn't there, uses 30 days.
F2 — due date
=IF(C2="", "", C2 + E2)
Adds the terms to the issue date. Stays empty for blank rows.
H2 — status
=IF(C2="", "", IF(G2<>"", "Paid", IF(TODAY()>F2, "Overdue", "Open")))
Paid if a payment date is entered; otherwise Overdue after the due date, else Open.
I2 — days overdue
=IF(H2="Overdue", TODAY() - F2, "")
Dashboard!B2 — total outstanding
=SUMIFS(Invoices!D:D, Invoices!H:H, "<>Paid", Invoices!C:C, "<>")
Dashboard!A5 — balance by client (one formula fills the table)
=QUERY(Invoices!B:H, "select B, sum(D) where H <> 'Paid' and B is not null group by B order by sum(D) desc label sum(D) 'Owed'", 1)
Where to paste
- Put E2, F2, H2 and I2 in row 2 of "Invoices", then drag down to row 500
- Paste the two Dashboard formulas once; they update by themselves
- Conditional formatting on H2:H500: text is "Overdue" → light red fill
Edge cases handled
- Partly paid invoice: add a row with the remaining amount and a new number like INV-041b
- Client renamed: change it only in "Clients"; the drop-down keeps rows consistent
- Excel instead of Sheets: all formulas work except QUERY; use a PivotTable on columns B, D, H instead
Check example
Invoice INV-038, client Northside Dental, issued Sep 1, terms 14 days → due Sep 15. Today Oct 20, not paid → Overdue, 35 days.
Client: a 4-person video production studio. Tool: Google Sheets. Task: "We lose track of who has paid. We need one sheet that shows overdue invoices and how much each client owes."
The client and all details are made up.
About this service
Most small Access databases go wrong at the start: one huge table, the same customer typed in many rows, text fields used for dates and no keys linking anything. Describe what you track, attach your paper forms, a Word description or Excel lists, and we design the structure: tables, fields with Access data types, primary keys, the relationships between tables and the lookup lists. You get it as plain text with the steps to build it in Access, so the data stays clean as it grows.
What is included
- What you getA database design as text on the order page: each table with fields, data types and keys, the relationships with their join rules, lookup lists and step-by-step build instructions for Access; from Standard, also CREATE TABLE SQL you can run.
- Tables and fieldsWith Access data types and sizes
- Keys and linksPrimary keys, foreign keys, referential integrity
- Lookup listsStatuses, categories and units
- Build stepsClick by click in Access
- SQL scriptFrom Standard: CREATE TABLE code
How it works
- 1BriefYou describe what you track
- 2DesignWe split data into linked tables
- 3DeliveryYou get the design and build steps
What we need from you
What you want to track and who uses the database, your current paper forms, Excel lists or a description in Word (as files, screenshots or pasted text), the reports you need out of it and your Access version.
We will ask you:
- What does the database need to track?
- How many people will use it at the same time?
- Which reports do you need from it?
- Which Access version do you use?
Compare packages
| Packages | BasicUp to 5 tables$12 | StandardUp to 10 tables with SQL$25 | PremiumUp to 20 tables with queries$49 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Tables | up to 5 | up to 10 | up to 20 |
| SQL script | No | Yes | Yes |
| Starter queries | none | up to 3 | up to 8 |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Do I get a ready database file?
No. Everything comes as text on the order page: table designs, SQL, VBA and steps. Building it in Access takes from minutes to an hour, depending on size.
Can I send my .accdb file?
No, database files cannot be opened here. Send screenshots of the table design and relationships window, or export tables or queries to Excel and attach them (hide personal data first).
Is Access the right tool for us?
For a few users on one network it usually works well. If you expect many users or remote access, we note it so you can plan a move to a server database later.