WritingRFP responses
Response draft for an RFP or tender
Pricefrom $25
Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Example for the Standard package
Sales proposal: office cleaning for a coworking space
Your situation
Maple Hub is growing fast: 40 new members since spring, events three evenings a week and a kitchen that never sleeps. In our walk-through you mentioned three pain points: kitchens that look tired by noon, meeting rooms not reset after events, and a current contractor who skips tasks without telling you.
What we propose
Daily evening clean (Mon–Fri, 7–10 pm) plus a midday kitchen refresh (12:30–1:30 pm), so your space looks good both for morning members and for lunch.
| Area | Daily | Weekly |
|---|---|---|
| Open workspace | Desks wiped, bins emptied, floors vacuumed | Chairs and screens dusted |
| Kitchens (2) | Full clean evening + midday refresh, dishwasher loaded/unloaded | Fridge clear-out every Friday |
| Meeting rooms (5) | Reset to standard layout, whiteboards cleaned | Upholstery spot clean |
| Restrooms (4) | Full clean and restock twice a day | Deep clean of grout and fixtures |
| Event space | Reset the morning after every event | — |
How we make sure it's done
- Checklist per room, signed off each night with a photo of kitchens and restrooms
- A dedicated site supervisor who visits weekly and is reachable by phone
- Monthly 15-minute review with your community manager: what went well, what to change
- If a task on the checklist is missed, we fix it within 24 hours at no cost
Investment
| Package | Monthly price |
|---|---|
| Evening clean, Mon–Fri | $3,450 |
| Midday kitchen refresh | $620 |
| Post-event reset (up to 12 per month) | $540 |
| Total | $4,610 / month |
Supplies and eco-certified products included. No setup fee. 30-day notice to cancel.
Why BrightNest
- 11 shared offices and studios in the city cleaned daily
- Same team on your site every night, so they learn your space
- Average client stays with us 3.5 years
Next steps
- Confirm the scope by November 15
- We run a free trial week starting November 25
- Sign the agreement after the trial if you're happy
Prepared for Maple Hub Coworking by Rachel Moore, account manager.
From: BrightNest Cleaning, a local commercial cleaning company. To: Maple Hub Coworking, 2 floors, 9,500 sq ft, ~120 members. Format: 3-page proposal.
The client and all details are made up.
About this service
We write a bid proposal for a construction, renovation or trade job that looks professional and avoids disputes later: a short intro to your company, the scope of work in plain terms, what is excluded, materials, timeline, price breakdown from your estimate, payment schedule, warranty and next steps. Clients compare bids, and clarity often wins over the lowest number.
What is included
- What you getA ready bid text with scope, exclusions, timeline, price breakdown, payment schedule and warranty, ready to paste into your letterhead. You get it as text on the order page and as a Word (.docx) or PDF file.
- Clear scopeWhat you will do, step by step
- ExclusionsFewer surprises and disputes
- Price breakdownFrom your estimate, line by line
- Payment scheduleDeposit and stage payments
- Warranty and trustLicences, insurance, past jobs
How it works
- 1BriefYou send the job details and estimate
- 2StructureWe set out scope, exclusions and price
- 3WritingWe write the bid
What we need from you
The job and client, your estimate with line items, materials, timeline, payment terms, warranty, licences or insurance you hold and a link to photos of past jobs if you have one.
We will ask you:
- What is the job?
- Who is the client?
- What is your estimate?
- What warranty and payment terms do you offer?
Compare packages
| Packages | BasicOne-page bid$15 | StandardFull bid$29 | PremiumBid + reusable template$55 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Length | 1 page | up to 3 pages | up to 5 pages |
| Price breakdown | Total | By line item | By line item |
| Reusable template | No | No | Yes |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Do you calculate the estimate?
No. The quantities and prices come from your estimate. We present them clearly and check that totals add up.
Is the bid a legal contract?
No. It is a proposal. Before signing, put the terms into a contract that meets your local rules.
My estimate is in a spreadsheet. What do I send?
Attach the spreadsheet as an Excel (.xlsx) file, paste the line items into the brief, or add a link to a shared sheet with view access.
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