依招標文件檢查工程標案的投標文件

Requirements checklist (excerpt)

#	Requirement	Source	In your draft	Status
1	Cleaning schedule for all 6 branches, by day	Spec 3.2	Schedule for 5 branches, Eastfield missing	Missing
2	Public liability insurance of at least 2,000,000	Notice 6.1	Certificate attached, 1,500,000	Weak
3	Staff vetting procedure	Spec 5.4	Section 4, one paragraph	Covered
4	Eco-certified products list	Spec 4.1	Product names given, no certificates	Weak
5	Three references from similar contracts in the last 3 years	Notice 7.3	Two references, one from 2021	Missing
6	Signed pricing form, all lines filled	Notice 8.2	Lines 14–16 empty	Missing

Attachments and deadlines

• Clarification questions: by 3 November, 12:00, through the procurement portal only
• Bid submission: 14 November, 14:00; late bids are not opened (Notice 2.4)
• Required attachments: company registration, insurance certificate, pricing form (signed), method statement, 3 references, health and safety policy
• Format: single PDF, max 25 MB, pricing form also as Excel

Scoring criteria

Criterion	Weight	Your strongest evidence
Price	40%	Complete only after lines 14–16 are filled
Quality of method statement	30%	Clear daily routines, but no quality checks described
Staffing and continuity	20%	Good: named supervisor and cover plan
Environmental approach	10%	Needs product certificates to score

Gaps and fixes

1. Add the Eastfield branch to the schedule. It is the largest site (1,100 m²), so a missing schedule here is likely to cost points under "Quality".
2. Raise insurance cover to 2,000,000 or ask your insurer for a cover note before 14 November. As it stands, this can make the bid non-compliant.
3. Replace the 2021 reference with a current contract, and add a third one. The school cleaning job you mention on page 6 would fit.
4. Describe quality checks: who inspects, how often, and what happens when a complaint comes in. Suggested wording: "The site supervisor carries out a documented walk-through of each branch weekly and responds to complaints within 4 working hours."
5. Fill pricing lines 14–16 (window cleaning, deep clean, consumables) and sign the form.

Before you submit: confirm the deadline and any addenda on the procurement portal, as we work only from the documents you sent.