Accessible WordWord

Word document made accessible: headings, lists and table headers

Usually ready in 15 minutesRevisions includedQuality check
Payment protectionDetails
  • Revisions within the package are free.
  • If you do not respond within 3 days of delivery, the work is accepted automatically.
Order · $25

The money is reserved when you pay and released only once you accept the work.

Word document made accessible: headings, lists and table headers

Example result

Example for the Standard package

PDF to Word: a 22-page rental agreement rebuilt as an editable document

Before (text as copied out of the PDF)

4.2 The Tenant shall pay the Rent monthly in ad- vance on or before the 1st day of each calen- dar month by bank transfer to the account Residential Lease Agreement v3 Page 6 of 22 stated in Schedule 2. 4.3 If any Rent remains unpaid 14 days af- ter the due date the Landlord may charge interest

After (in the Word document)

4. Rent and Payment (Heading 2)

4.2 The Tenant shall pay the Rent monthly in advance on or before the 1st day of each calendar month by bank transfer to the account stated in Schedule 2.

4.3 If any Rent remains unpaid 14 days after the due date, the Landlord may charge interest at the rate set out in Schedule 2.

Clauses 4.2 and 4.3 are real Word numbered list items, so adding a clause 4.2a renumbers everything after it on its own.

Tables

The rent schedule was split across pages 21 and 22 in the PDF. It is now one Word table with a repeating header row:

ItemAmountDue
Monthly rent[amount]1st of each month
Security deposit[amount]On signing
Late payment interest3% above base rateAfter 14 days
Key replacement[amount]On request

What was done

  • Text: all 22 pages transferred word for word, 6,840 words
  • Headings: 12 section titles set as Heading 2; the document title as Heading 1, so the Navigation pane works
  • Numbering: 94 clauses rebuilt as a multi-level list (1, 1.1, 1.1.1)
  • Clean-up: 22 page footers and 214 broken line ends removed; 38 hyphenated words rejoined
  • Signature block: rebuilt as a two-column table for Landlord and Tenant

What was left out

  • The scanned logo on page 1 (as you asked)
  • The decorative border around page 1
  • Exact fonts: the document uses Calibri 11 throughout

Checked: clause count matches the PDF (94 of 94) and no paragraph is missing between pages.

Client: a small property manager with 14 flats Input: "Residential Lease Agreement v3.pdf", 22 pages, exported from an old template; the original Word file was lost Client's instructions: keep clause numbering exactly, keep the rent schedule table, drop the footer "Page X of 22" and the scanned logo

The client and all details are made up.

About this service

People who use screen readers move through a document by its headings, lists and table headers, and a file built with bold text, typed numbers, empty lines for spacing and text boxes gives them a wall of words. Attach your Word file or a PDF with selectable text, and we rebuild it word for word with a proper heading hierarchy without skipped levels, real lists, tables with a marked header row and no empty paragraphs used for spacing. Pictures are not carried over, so the note shows where to put each one back with alt text you write.

What is included

  • What you getA rebuilt Word document with a clean heading hierarchy, real lists and tables with header rows, plus a note on where images were and what to check next. Delivered as a Word (.docx) file and the same document as a PDF.
  • Heading hierarchyLevels in order, none skipped
  • Real listsNot typed dashes or numbers
  • Table header rowsMarked so they are read and repeat
  • No layout tricksNo empty lines or text boxes for spacing
  • Image noteWhere to add pictures back with alt text

How it works

  1. 1
    UploadYou attach the document
  2. 2
    RebuildWe restructure it for accessibility
  3. 3
    CheckYou add images and run Word's checker

What we need from you

The document as a Word file or a PDF with selectable text (up to 3 files), its language, who will read it, and any accessibility standard your organisation follows.

We will ask you:

  • Which language is the document in?
  • Who will read it?
  • Does your organisation follow a standard?
  • Are there tables that span several pages?

Compare packages

BasicUp to 10 pages$12StandardUp to 25 pages$25PremiumUp to 45 pages, tables included$45
Deadline1 day2 days3 days
Revisions123
Pagesup to 10up to 25up to 45
Files1up to 2up to 3
Tablesup to 5up to 15up to 40
OrderOrderOrder

Payment protection

You pay when you order, but the money is released only for accepted work.

  • Fixed priceThe package price does not change after you pay.
  • The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
  • Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
  • Free revisionsAsk for changes within your brief as many times as the package allows.
  • Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
  • Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
How it works →

Questions and answers

Will the document pass an accessibility check?

We fix the structure: headings, lists, table headers and reading order. Add images back with alt text and run Word's Accessibility Checker; we do not certify compliance with WCAG or Section 508.

Will you write alt text for the pictures?

No. Pictures are not carried over and we do not see them. The note lists where each one was, so you can insert it and describe it.

Is the PDF accessible too?

The PDF is a clean copy for reading. For an accessible PDF, export it from the Word file with the option for document structure tags turned on.

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