Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet cleanup: customer list of a garden centre before a mailing
Before (sample rows)
| Name | Phone | Signed up | Spent | |
|---|---|---|---|---|
| JANE MORRIS | 07700 900123 | [email protected] | 3/4/21 | £1.240 |
| Jane Morris | +44 7700900123 | [email protected] | 2021-04-03 | 1240 |
| peter o'neil | 7700-900-456 | April 2022 | £85,50 | |
| Dr. Alan Fisk | alan.fisk@mail | 12.06.2023 | £310 | |
| test test | 0000 | test@test | 0 |
After
| First name | Last name | Title | Phone | Signed up | Spent (£) | Flag | |
|---|---|---|---|---|---|---|---|
| Jane | Morris | +44 7700 900123 | [email protected] | 03/04/2021 | 1,240.00 | Merged (2 rows) | |
| Peter | O'Neil | +44 7700 900456 | 01/04/2022 | 85.50 | No email | ||
| Alan | Fisk | Dr | alan.fisk@mail | 12/06/2023 | 310.00 | Check email | |
| test | test | test@test | 0.00 | Test row |
What was done
- Duplicates: 61 groups found (by email: 48, by name + phone: 13); merged into one row each, keeping the most complete details and the earliest sign-up date. Spending was not summed, because the two rows showed the same amount; 4 groups with different amounts are flagged for you.
- Names: split into first and last name; titles (Dr, Mrs, Mr) moved to their own column; capitalisation fixed, including O'Neil and McKenzie.
- Phones: 571 numbers brought to +44 format; 22 numbers with too few digits flagged.
- Emails: lower-cased and trimmed; 17 without a domain ending flagged as "Check email".
- Dates: 9 different formats converted to DD/MM/YYYY; month-only dates set to the 1st and flagged.
- Amounts: currency signs removed, comma and dot mix-ups fixed, stored as numbers.
Row count check
| Rows | |
|---|---|
| Rows in the original file | 684 |
| Removed by merging duplicates | −67 |
| Test or blank rows moved to the "Removed" sheet | −9 |
| Rows in the clean list | 608 |
| Of these, ready to email | 553 |
Every change is listed on the "Change log" sheet (row number, column, old value, new value, reason), and removed rows are kept on the "Removed" sheet, so nothing is lost.
Client: Greenhill Garden Centre, preparing a spring newsletter and a loyalty card launch Input: "customers_all.xlsx", one sheet, 684 rows collected over 5 years from the till, a paper sign-up form and an old website Rules from the client: a duplicate is the same email, or the same name plus phone; phones in one format; split "Name" into first and last name; dates as DD/MM/YYYY
The client and all details are made up.
About this service
Mailing houses, couriers and label printing expect each part of an address in its own column and in one format, while real lists hold the whole address in one cell, 'St.' and 'Street' mixed, postcodes missing a space or with lost leading zeros, and countries written in three languages. Send the address list as an Excel file and the format your carrier or mailing service needs, and we split addresses into street, building, flat, city, region, postcode and country, apply one style of abbreviations and casing, fix postcode formatting and mark addresses that look incomplete. We do not check addresses against postal databases, so the doubtful ones are flagged for you, not guessed.
What is included
- What you getThe address list back as an Excel workbook with each address split into your columns, one style of abbreviations, postcodes stored as text so leading zeros stay, a status column for incomplete or doubtful addresses and a change log. Cells hold values only.
- Split into partsStreet, building, city, postcode, country
- One styleAbbreviations and casing aligned
- PostcodesSpacing and leading zeros kept
- CountriesOne name or ISO code for each
- Doubtful addressesMissing parts flagged, not guessed
How it works
- 1UploadYou send the address list and your rules
- 2Clean-upWe go through every row
- 3DeliveryYou get the Excel file and change log
What we need from you
The address list as an Excel file with up to 12 columns, the countries in it, the column layout your carrier, mailing house or label template needs, your preferred abbreviation style and confirmation that you may process these addresses.
We will ask you:
- Which carrier or mailing service is the list for?
- Which columns should the address be split into?
- Which countries are in the list?
- How should countries be written?
Compare packages
| Packages | BasicUp to 300 rows$12 | StandardUp to 700 rows$25 | PremiumUp to 1,200 rows, up to 3 sheets$45 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Rows | up to 300 | up to 700 | up to 1,200 in total |
| Columns | up to 12 | up to 12 | up to 12 |
| Sheets | 1 | 1 | up to 3 |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Will you check that the addresses exist?
No. We fix structure and format but do not look addresses up in postal or map databases. Incomplete ones are flagged so you can confirm them with the recipient.
Will you translate addresses into English?
We keep addresses in the language they are written in, because carriers need the local form. Country names can be written in English or as codes.
Why do my postcodes lose zeros in Excel?
Excel treats them as numbers. We store postcodes as text so they stay as written; keep that column as text when you save as CSV.
My list has more than 1,200 rows. What can I do?
Split it into parts of up to 1,200 rows and place one order per part with the same rules, so the results match.