Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet cleanup: customer list of a garden centre before a mailing
Before (sample rows)
| Name | Phone | Signed up | Spent | |
|---|---|---|---|---|
| JANE MORRIS | 07700 900123 | [email protected] | 3/4/21 | £1.240 |
| Jane Morris | +44 7700900123 | [email protected] | 2021-04-03 | 1240 |
| peter o'neil | 7700-900-456 | April 2022 | £85,50 | |
| Dr. Alan Fisk | alan.fisk@mail | 12.06.2023 | £310 | |
| test test | 0000 | test@test | 0 |
After
| First name | Last name | Title | Phone | Signed up | Spent (£) | Flag | |
|---|---|---|---|---|---|---|---|
| Jane | Morris | +44 7700 900123 | [email protected] | 03/04/2021 | 1,240.00 | Merged (2 rows) | |
| Peter | O'Neil | +44 7700 900456 | 01/04/2022 | 85.50 | No email | ||
| Alan | Fisk | Dr | alan.fisk@mail | 12/06/2023 | 310.00 | Check email | |
| test | test | test@test | 0.00 | Test row |
What was done
- Duplicates: 61 groups found (by email: 48, by name + phone: 13); merged into one row each, keeping the most complete details and the earliest sign-up date. Spending was not summed, because the two rows showed the same amount; 4 groups with different amounts are flagged for you.
- Names: split into first and last name; titles (Dr, Mrs, Mr) moved to their own column; capitalisation fixed, including O'Neil and McKenzie.
- Phones: 571 numbers brought to +44 format; 22 numbers with too few digits flagged.
- Emails: lower-cased and trimmed; 17 without a domain ending flagged as "Check email".
- Dates: 9 different formats converted to DD/MM/YYYY; month-only dates set to the 1st and flagged.
- Amounts: currency signs removed, comma and dot mix-ups fixed, stored as numbers.
Row count check
| Rows | |
|---|---|
| Rows in the original file | 684 |
| Removed by merging duplicates | −67 |
| Test or blank rows moved to the "Removed" sheet | −9 |
| Rows in the clean list | 608 |
| Of these, ready to email | 553 |
Every change is listed on the "Change log" sheet (row number, column, old value, new value, reason), and removed rows are kept on the "Removed" sheet, so nothing is lost.
Client: Greenhill Garden Centre, preparing a spring newsletter and a loyalty card launch Input: "customers_all.xlsx", one sheet, 684 rows collected over 5 years from the till, a paper sign-up form and an old website Rules from the client: a duplicate is the same email, or the same name plus phone; phones in one format; split "Name" into first and last name; dates as DD/MM/YYYY
The client and all details are made up.
About this service
When two teams, two offices or an old and a new system each kept their own contact list, merging them means different column names, the same person spelled differently, conflicting phone numbers and nobody sure which version is right. Send the lists as Excel files (up to 3 sheets or files) and tell us which source to trust for each field, and we map the columns into one layout, match people across lists by email, phone or name and company, and merge them into one row each. Conflicts we cannot settle by your rule stay side by side for you to decide.
What is included
- What you getOne merged contact list as an Excel workbook, with a source column for every row, a sheet of matches showing which rows were joined, a sheet of unresolved conflicts and a row count per source. Cells hold values only.
- Columns mappedDifferent headers into one layout
- Match rulesEmail, phone, name and company
- Source per rowWhere each record came from
- Conflicts keptSide by side when your rule cannot decide
- Row count checkRows in, matches and rows out
How it works
- 1UploadYou send the lists and your rules
- 2Clean-upWe go through every row
- 3DeliveryYou get the Excel file and change log
What we need from you
The lists as Excel files or sheets (up to 3, up to 1,200 rows and 12 columns in total in Premium), which columns mean the same thing, how to match people (email first, then phone, then name), which source wins for each field and confirmation that you may process this personal data.
We will ask you:
- Which columns in the lists mean the same thing?
- How should we match the same person across lists?
- Which list is more reliable for each field?
- What should happen to people who appear in only one list?
Compare packages
| Packages | BasicTwo lists up to 300 rows$12 | StandardTwo lists up to 700 rows$25 | PremiumUp to 3 lists, 1,200 rows$45 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Rows | up to 300 in total | up to 700 in total | up to 1,200 in total |
| Columns | up to 12 | up to 12 | up to 12 |
| Sheets | up to 2 | up to 2 | up to 3 |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Can you merge more than 3 lists?
Premium takes up to 3 sheets in one order. For more, merge them in two rounds, or combine similar lists into one sheet before sending.
What if two people share an email address?
Shared addresses, such as a family or an office inbox, are listed separately and not merged unless your rule says so.
My export is a CSV file. Can I send it?
Open it in Excel or Google Sheets and save it as an Excel file first; that also lets you check that special characters look right.
My list has more than 1,200 rows. What can I do?
Split it into parts of up to 1,200 rows and place one order per part with the same rules, so the results match.