Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Spreadsheet template: invoice tracker for a small agency
Sheet layout — tab "Invoices"
| Column | Header | Filled by |
|---|---|---|
| A | Invoice # | You |
| B | Client | You (drop-down from tab "Clients") |
| C | Issue date | You |
| D | Amount | You |
| E | Payment terms (days) | Formula |
| F | Due date | Formula |
| G | Paid on | You (leave empty until paid) |
| H | Status | Formula |
| I | Days overdue | Formula |
Formulas (excerpt, 6 of 10)
E2 — payment terms from the client list
=IFERROR(VLOOKUP(B2, Clients!A:C, 3, FALSE), 30)
Looks up the client's terms in the "Clients" tab; if the client isn't there, uses 30 days.
F2 — due date
=IF(C2="", "", C2 + E2)
Adds the terms to the issue date. Stays empty for blank rows.
H2 — status
=IF(C2="", "", IF(G2<>"", "Paid", IF(TODAY()>F2, "Overdue", "Open")))
Paid if a payment date is entered; otherwise Overdue after the due date, else Open.
I2 — days overdue
=IF(H2="Overdue", TODAY() - F2, "")
Dashboard!B2 — total outstanding
=SUMIFS(Invoices!D:D, Invoices!H:H, "<>Paid", Invoices!C:C, "<>")
Dashboard!A5 — balance by client (one formula fills the table)
=QUERY(Invoices!B:H, "select B, sum(D) where H <> 'Paid' and B is not null group by B order by sum(D) desc label sum(D) 'Owed'", 1)
Where to paste
- Put E2, F2, H2 and I2 in row 2 of "Invoices", then drag down to row 500
- Paste the two Dashboard formulas once; they update by themselves
- Conditional formatting on H2:H500: text is "Overdue" → light red fill
Edge cases handled
- Partly paid invoice: add a row with the remaining amount and a new number like INV-041b
- Client renamed: change it only in "Clients"; the drop-down keeps rows consistent
- Excel instead of Sheets: all formulas work except QUERY; use a PivotTable on columns B, D, H instead
Check example
Invoice INV-038, client Northside Dental, issued Sep 1, terms 14 days → due Sep 15. Today Oct 20, not paid → Overdue, 35 days.
Client: a 4-person video production studio. Tool: Google Sheets. Task: "We lose track of who has paid. We need one sheet that shows overdue invoices and how much each client owes."
The client and all details are made up.
About this service
We set up a project tracker where a Gantt chart draws itself from the task list: each task has a start, a duration in working days, an owner and a status, and colored cells fill the timeline. Tasks that depend on others start after them, weekends and your holidays are skipped, and when one task slips, everything after it moves. A progress column and an overdue flag show at a glance where the project stands.
What is included
- What you getFormulas, the task list and timeline layout as CSV text, conditional formatting rules for the bars and setup steps; in Premium also a script that emails owners about tasks starting this week. Delivered as text for your own spreadsheet.
- Gantt barsDrawn from start and duration
- DependenciesTasks start after their predecessors
- Working daysWeekends and holidays skipped
- Progress and overduePercent done and late tasks in red
- Workload by ownerIn Premium: who is busy each week
How it works
- 1BriefYou send phases, dates and owners
- 2BuildWe write formulas and the timeline
- 3SetupYou paste it and enter your tasks
What we need from you
Your project phases or task list, how long the project runs, your working days and holidays, and who is responsible for what.
We will ask you:
- How many tasks are there, and how long does the project run?
- Which days do you work, and which holidays should be skipped?
- Do tasks depend on each other?
- Should the timeline show days or weeks?
Compare packages
| Packages | BasicUp to 3 tracker formulas$10 | StandardTask list with a Gantt timeline$25 | PremiumGantt with workload and a reminder script$49 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Formulas | up to 3 | up to 10 | up to 15 |
| Tracker template | No | tasks and Gantt | tasks, Gantt and workload |
| Script code | No | No | Apps Script or VBA |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Is this as powerful as MS Project?
No. It handles dependencies and working days well for up to a few hundred tasks, but it does not level resources or calculate a critical path.
Will the dates shift if one task runs late?
Yes. Change its duration or actual end date, and every task that depends on it moves along with its bar on the chart.
Can the team update it together?
In Google Sheets, yes. We protect the formula columns so people edit only status and progress.