Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Business letter: payment reminder to a wholesale client
Version A: polite but clear
Subject: Invoices HOC-0412 and HOC-0419: payment now 34 days overdue
Dear Ms. [Surname],
Thank you again for featuring our autumn mugs in your window display. We have heard from several of your customers who found us through your shop, and we value the partnership.
I am writing about two invoices that remain open:
| Invoice | Date | Amount | Due date |
|---|---|---|---|
| HOC-0412 | 2 September | $1,240.00 | 16 September |
| HOC-0419 | 9 September | $865.50 | 23 September |
| Total | $2,105.50 |
We have not yet received payment for either of them, and our reminder of 1 October went unanswered. If payment has already been sent, please accept our thanks and let me know the date so we can match it.
Could you please settle the total of $2,105.50 by [date, 7 days from sending]? Bank details are at the bottom of both invoices. If a split payment would be easier, reply to this email with a date for each part and we will gladly agree it.
We would like to plan your winter order together, and we can confirm the new collection as soon as the account is up to date.
Kind regards, [Your name] Hollow Oak Ceramics | [phone]
Version B: firm (changed paragraphs)
Subject: Final reminder: $2,105.50 overdue since September
Despite our reminder of 1 October, invoices HOC-0412 and HOC-0419 remain unpaid, now 34 days past their due dates.
Please pay the full $2,105.50 by [date]. Until the account is settled, we are unable to dispatch new orders, including the winter collection reserved for you.
If we do not receive payment or a reply by that date, we will apply the late fee set out in our terms of trade (section 5) and pass the matter to our collections partner.
Notes for you
- Use Version A first. If there is no reply within 7 days, send Version B.
- Fill in the bracketed fields and check that the invoice amounts match your records.
- Only mention the late fee if it really is in the terms the client signed.
Client: Hollow Oak Ceramics, a small pottery studio selling to gift shops Situation: a retail partner has not paid two invoices, now 34 days overdue. The studio wants the money, but also wants to keep the shop as a client. Delivered: one letter in two tones. Version A is below in full; Version B shows the paragraphs that change.
The client and all details are made up.
About this service
Local shops, restaurants and firms get many donation requests for school fairs, charity runs, raffles and team trips, and they say yes to the ones that are specific and easy. We write a letter that names your cause and the event, asks for one clear thing such as a gift card, a raffle prize or a sponsorship level, and says what the business gets back, from a logo on the banner to a thank-you post. The letter ends with a deadline and the simplest way to respond.
What is included
- What you getA donation request letter with a subject line, one specific ask, what the business gets in return and a reply deadline. You get it as text on the order page to print, email or hand over in person.
- Cause in two linesWho benefits and how
- One specific askPrize, gift card or sponsor level
- What they get backLogo, mention, thank-you post
- Easy replyDeadline and contact in one place
- Local toneFriendly, not pushy
How it works
- 1BriefYou describe the cause, event and ask
- 2LetterWe write a short, specific request
- 3DeliveryYou add contacts and send it out
What we need from you
Your organisation and cause, the event and its date, what you are asking businesses for, what you offer them in return, and whether you can issue donation receipts.
We will ask you:
- What is the cause and the event?
- What exactly are you asking businesses for?
- What can you offer them in return?
- Is your group a registered charity that issues receipts?
Compare packages
| Packages | Basic1 request letter up to 1 page$12 | Standard1 letter up to 2 pages, 2 tones$25 | Premium3 letters: in-kind, sponsor, follow-up$45 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Letters | 1 | 1 | 3 |
| Length | up to 1 page | up to 2 pages | up to 2 pages each |
| Tone versions | 1 | 2 | 1 |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Can you mention tax deductions?
Only if you confirm that your organisation can issue receipts for it. Rules differ by country, so we use your wording.
Will you send the letters to businesses?
No, you send or hand them over yourselves. A short personal note at the top helps a lot.
Can the same letter go to a large company?
Large firms usually have an online giving form. The letter works best for local owners who decide themselves.