Payment protectionDetails
- Revisions within the package are free.
- If you do not respond within 3 days of delivery, the work is accepted automatically.
The money is reserved when you pay and released only once you accept the work.
Example result
Business letter: payment reminder to a wholesale client
Version A: polite but clear
Subject: Invoices HOC-0412 and HOC-0419: payment now 34 days overdue
Dear Ms. [Surname],
Thank you again for featuring our autumn mugs in your window display. We have heard from several of your customers who found us through your shop, and we value the partnership.
I am writing about two invoices that remain open:
| Invoice | Date | Amount | Due date |
|---|---|---|---|
| HOC-0412 | 2 September | $1,240.00 | 16 September |
| HOC-0419 | 9 September | $865.50 | 23 September |
| Total | $2,105.50 |
We have not yet received payment for either of them, and our reminder of 1 October went unanswered. If payment has already been sent, please accept our thanks and let me know the date so we can match it.
Could you please settle the total of $2,105.50 by [date, 7 days from sending]? Bank details are at the bottom of both invoices. If a split payment would be easier, reply to this email with a date for each part and we will gladly agree it.
We would like to plan your winter order together, and we can confirm the new collection as soon as the account is up to date.
Kind regards, [Your name] Hollow Oak Ceramics | [phone]
Version B: firm (changed paragraphs)
Subject: Final reminder: $2,105.50 overdue since September
Despite our reminder of 1 October, invoices HOC-0412 and HOC-0419 remain unpaid, now 34 days past their due dates.
Please pay the full $2,105.50 by [date]. Until the account is settled, we are unable to dispatch new orders, including the winter collection reserved for you.
If we do not receive payment or a reply by that date, we will apply the late fee set out in our terms of trade (section 5) and pass the matter to our collections partner.
Notes for you
- Use Version A first. If there is no reply within 7 days, send Version B.
- Fill in the bracketed fields and check that the invoice amounts match your records.
- Only mention the late fee if it really is in the terms the client signed.
Client: Hollow Oak Ceramics, a small pottery studio selling to gift shops Situation: a retail partner has not paid two invoices, now 34 days overdue. The studio wants the money, but also wants to keep the shop as a client. Delivered: one letter in two tones. Version A is below in full; Version B shows the paragraphs that change.
The client and all details are made up.
About this service
Employees ask HR for proof of employment for a rental application, a mortgage, a visa or a new job, and each request needs slightly different facts: start date, job title, employment type, hours and, only with the employee's consent, salary. We write a letter template on your company's behalf with placeholders for every variable detail, a contact line for the verifying party and wording that confirms facts without extra commitments. Your HR team fills it in for each request in minutes.
What is included
- What you getAn employment verification template with clearly marked placeholders, optional lines for salary and hours, and a short note on when to use each. You get it as text on the order page to paste onto your letterhead.
- Placeholders markedName, dates, title, type of contract
- Optional linesSalary and hours, only with consent
- Purpose versionsRental, mortgage, visa or new job
- Verifier contactHow a landlord or bank can confirm
- Usage noteWhich version to pick and when
How it works
- 1BriefYou list the facts you confirm and purposes
- 2TemplateWe write the letter with placeholders
- 3DeliveryYou put it on letterhead and reuse it
What we need from you
Your company name and country, who signs these letters, which details you are willing to confirm, the purposes employees usually need them for and any wording your policy requires.
We will ask you:
- Which details do you confirm?
- What are these letters usually for?
- Who signs them, and with what title?
- In which country and language will they be used?
Compare packages
| Packages | Basic1 general template$10 | Standard2 templates for different purposes$20 | Premium4 templates with usage notes$39 |
|---|---|---|---|
| Deadline | 1 day | 2 days | 3 days |
| Revisions | 1 | 2 | 3 |
| Templates | 1 | 2 | 4 |
| Length | up to 1 page | up to 1 page each | up to 1 page each |
| Usage notes for HR | No | Yes | Yes |
| Order Basic | Order Standard | Order Premium |
Payment protection
You pay when you order, but the money is released only for accepted work.
- Fixed priceThe package price does not change after you pay.
- The money is reservedWhen you pay, the amount is only reserved. It is released to the service once you accept the work.
- Checked before deliveryEvery result goes through a quality check before it reaches you, and you see it on the order page before accepting it.
- Free revisionsAsk for changes within your brief as many times as the package allows.
- Acceptance after 3 daysIf within 3 days of delivery you neither accept the work nor ask for changes, it is accepted automatically. If you write in the order chat after delivery, the order waits; once we answer, we may start the 3 days again and will say so in the chat.
- Redo or a full refundIf the result does not match your brief and the revisions did not fix it, or the work takes more than twice its deadline, write in the order chat: we will redo the work or refund the payment in full.
Questions and answers
Can we include salary?
Only with the employee's written consent, and following your local privacy rules. The salary line is optional in the template.
Will embassies accept this letter?
Requirements differ by country and visa type, so check the embassy list. We add any lines you say they require.
Is this legal advice?
No. It is a letter template; your HR or legal team decides what the company confirms.